Postal Address: CLSC Membership
(membership) 28 Central Ave.
Brocton, NY 14716
Postal Address: Chautauqua Lake Snowmobile Club, Inc.
(general) P.O. Box
134
Mayville, NY 14757
Introduction
Who we are, what we do, when and where will it happen, why do we do it?
From the middle of December through the middle of March: if it can't be 75º
it ought to be 25º and stay that way.
Our Mission
Our yearly mission is to: Develop new trails and maintain existing
trails during the off months; Groom and ride the trails during
season.
Where are we located
Our Clubhouse is located at 7239 Hannum Road, Mayville, New
York
From the center of Mayville, take State Route 430 west two
miles, turn right onto Hannum Road, around the bend in the road, then you can see the
clubhouse on the left.
For those unfamiliar with the area. If you look at a map
of New York State, we are in the lower left hand corner of the state.
<---- (click on image for a larger picture)
(sign
out by intersection of State Route 430 & Hannum Rd)
(photo courtesy of Tom
Moore)
Background
Our season starts after the End-of-Season Party and its Annual
Election Of Officers (normally around the end of April). It runs from this
date through to the next years End-of-Season Party and its Annual Election Of
Officers. This means that the new snowmobiling season starts with lots and
lots of trail
maintenance, new trail development, new bridge work and maintenance, and trail signing that occurs
before the snow flies. Our volunteer workers actually spend over one-thousand (1,000) man-hours between Spring, Summer and into late fall.
All of the before the first sign goes up and the first snowflake falls. Our volunteer workers expend a total of 1,500 -
2,000 man-hours of labor during
a season.
We are associated with NYSSA (New York State Snowmobile
Association) and have a 100% membership rate to support our voice across
the state and in Albany.
Regular Meetings
Club meetings are held at the clubhouse at 7:30 p.m. on the 1st and 3rd
Wednesdays of each month from the beginning of October through the end of April.
Club meetings are held at the clubhouse at 7:30 p.m.
only on
the 1st Wednesday of each month from the beginning of May through the end of
September.
Board of Directors meetings are held at the clubhouse at 7:00 p.m. on the 1st
Wednesday of each month all year long.
Community Relations
Presented by the President of the Tri-County Drift Hoppers club
At the NYSSA Forum(April, 2002?)
Community Relations:need some instead of:
.“What do you want now?”poor
attitude from others
.“Oh you’re a snowmobiler”
.“Oh, you’re in that snowmobile club”
·Club logo on signs like Rotary is when coming into town (that Club
even exists). ·Garbage pick-up along roads and sponsor road
clean-up (community service). ·Cooperative extension.1,000 trees for $80 and get Scouts to plant them (recognition). ·Toys For Tots (good will and community
service). ·Get in paper all the time (good will and
free advertising). ·50’s festival. ·Chicken BBQ ride and dice run VFW. ·Arcade Winterfest.Be affiliated with it. ·Insurance to make races and events possible. ·Bring people into towns. ·Get involved in the community. ·Letter to businesses.Don’t be a stranger at counter.What
we do, all about us, contact names, etc. ·Races:grass, hill climb, oval, water, etc. ·Advertise yourselves. ·Become well known in the community. ·Maybe a few signs on trails for
advertisement. ·$50 a year to put out signs every year on
trails. ·$15 gift certificate for new members to
xxxxxx restaurant.Owner wants
these people to come into his business.(Better
return than any ad.) ·Budget to show lenders and businesses and
grant applications. ·Chicken BBQs.They paid-off ½ of groomer in 7 or 8 months! ·Big new groomer.1 pass and people stay on trail better. ·Color coded signs for food or fuel. ·Ads on groomer. ·Trail to gas station and ad and all fuel for
groomer free. ·Gas tax.Name date and gas for promotion of gas station. ·Key for snowmobile gas inside (tax –
8cents). ·Jugs on counter for gas receipts.Cash sale receipts.Log
sheets with receipts stapled on.Buyers
signature not necessary.Similar to
farms.No diesel or kerosene ever goes in snowmobiles.Separate form for diesel. ·Work to control locals and out of towners
– how? ·Summer time support and give them business. ·1 year versus 3 year memberships?Give price break? ·DJ and buffet.All together in evening.Free
to Landowners, free to advertisers, and members pay.Do recognition at buffet in front of everybody. ·Dealerships:Club membership with purchase of new sled (or Club gives membership or
splits cost). ·Fall before Thanksgiving (Landowners) give
gift certificate for a ham or turkey.Ice
cream sundays with no expiration date. ·Hog roast on trail. ·Deliver
BBQ chicken to Landowners (older people).
CHAUTAUQUA
LAKE SNOWMOBILE CLUB, INC.
CLUB BY-LAWS (as of
04/30/2005)
ARTICLE
I – MEMBERSHIP All persons interested in snowmobiling shall be eligible for membership. Memberships run from Aprilst through March 31st
of the following year.
ARTICLE II – OFFICERS Section I.The officers of the club shall be: President, Vice-President, Secretary, Treasurer, Membership Coordinator, Insurance & Safety Coordinator, Funds-Raising & Events Coordinator, Six (6) Board of Directors All officers will be elected for a one (1) year term while the Board of Directors will be elected for a two (2) year term with three (3)
re-elected eachyear. Section
II.The
officers of this club shall be elected by majority at the first regular meeting
in April.
ARTICLE
III – DUTIES OF OFFICERS Section I.President: Shall report to the Board of Directors. Shall preside at all meetings of the club, conduct the meetings according
to the rules adopted, enforce the by-laws, decide all questions of order, sign
all official documents that are adopted by the club and none other, and
perform all other customary duties pertaining to the office of President. Shall be a member ex-officio of all committees, call special meetings at
own discretion or when requested to do so, in writing, by five (5) members. Shall be the tie-breaking vote for the Board of Directors when necessary. Shall attend monthly Chautauqua County Federation of Snowmobile Clubs
meetings. Shall make all public announcements from office of President. Shall be bonded. Section II.Vice-President: Shall report to the President. Shall assume all the duties of the President in the absence of the
latter. Shall also hold the title of Trail Coordinator. Shall assume duties of Trail Coordinator and work with Trail Captains to solve any problems in a diplomatic way. Shall oversee Maintenance Coordinators and be responsible for proper maintenance of all equipment.
Section III.Secretary: Shall report to the President. Shall keep a written record of the proceedings of all meetings. Shall maintain the club website www.chautauquasnow.com. Shall handle the OPRHP’s Trail Grant-In-Aid and any other grants. Shall
provide a spreadsheet–type document at the first meeting of the month for the previous month and year-to-date totals that pertain to OPRHP’s
Trail Grant-In-Aid.
Section IV.Treasurer: Shall report to the President. Shall receive all monies paid to the club and make all deposits to the
bank. Shall keep an accurate account of all monies received and expended. Shall provide a spreadsheet–type document at the first meeting of the
month for the previous month and year-to-date totals. Shall pay no bill without proper authorization by the club or its
officers. Shall be bonded. Shall turn over all club properties and records to their successor at end
ofterm.
Section V.Membership Coordinator: Shall report to the President. Shall maintain Membership, Landowner, and Trail databases. Shall pick-up mail from Post Office box in Mayville. Shall create membership newsletters and do mailings.
Section VI.Insurance & Safety Coordinator: Shall report to the President. Shall keep up property and equipment insurance. Shall converse with state insurance representative. Shall document all accidents. Shall work with Trail Inspectors and be familiar with Trail Inspection
process.
Section VII.Fund-Raising & Events Coordinator: Shall
report to the President. Shall be in overall charge of events. Shall purchase everything for events. Shall handle tickets and money for events. Shall count monies received with Treasurer before leaving any event. Shall present all Fund-Raising & Events ideas to Board of Directors
before presenting ideas to membership.
Section VIII.Board of Directors: Shall be responsible for overall policy and
direction of the club. Shall consist of six (6) members voted by the general membership at the
end of season banquet in April. Shall have terms of two (2) years, the election is staggered so that no
more than one-half (1/2) the board is elected at any given annual vote. Shall receive no compensation other than fair reimbursement of
club-related expenses as determined by the body. Shall fill any incomplete term (resignation, removal, etc) with a
majority vote of the remaining members of the board, and an approval vote of the body
at the next regular meeting. Shall require four (4) of the six (6) (2/3) board members present to make
a quorum to decide anything. Shall elect their own Chairperson by majority vote of Board. Shall oversee the care and/or purchase and/or sale of all property and equipment owned by the club. Shall develop the yearly budget by the end of June. Shall review every officer, their duties, and performance. Shall share with the President the authority to call any special meeting
for a subject that can not wait for a regular meeting of the membership. Shall use the President to make any necessary tie-breaking vote. Shall
have ultimate voice in any/all decisions involving discrepancy. ARTICLE IV
– MEETINGS The
regular meetings shall be held on the 1st Wednesday of each month
during the months of May through September and the 1st and 3rd
Wednesdays of each month during the months of October through April.The meetings will take place at 7:30 pm at the clubhouse.Special meetings shall be called by the President or by the Board
Chairperson and shall state the nature of the business to be transacted at the
special meeting.At all meetings,
not less than nine members, shall constitute a quorum for the transaction of the
business.
ARTICLE V
– DUES Annual
dues shall be $30.00 per person or per immediate family.The club, by a majority vote of those present at any regular meeting, may
levy upon the general membership dues or assessments as shall be deemed
necessary for the business of the organization.
ARTICLE VI
– AMENDMENTS The
By-Laws may be amended by a two-thirds (2/3) vote of those present after due
notice of thirty (30) days to all members.Proposals for amendments shall be submitted in writing at a regular
meeting and shall be voted on at the next regular meeting.
ARTICLE
VII – COMMITTEES The
President may appoint such committees as the President deems necessary for the
purpose of carrying on all club activities, programs, and for gathering
information for presentation to the membership.
ARTICLE
VIII – PUBLICITY All
publicity must go through the President for approval and will be sent in the
President’s name.
ARTICLE IX
– HOUSE RULES 1.The order and cleanliness of the club meeting place is the personal
responsibility of each member of the club.Proper
care of club property shall likewise be the personal concern of each member.
2.A member may rent the clubhouse for $50 per day. A non-member may rent the clubhouse for $100 per day. Renter must complete Rental Form and get Board approval for the date.
3.Motorized club equipment may only be operated by members in good standing
and who are at least eighteen (18) years of age with a valid driver’s
license.
ARTICLE X
– RULES GOVERNING SNOWMOBILE OPERATIONS Please
refer to the Snowmobilers’ Code of Ethics (as printed on the County Trail
Map).
ARTICLE XI
– ORDER OF BUSINESS AT MEETINGS At
regular meetings, the President shall conduct the order of business in the
following order: 1.Call the meeting to order 2.Reading of the minutes from the previous meeting 3.Treasurer’s report 4.Bills to be paid 5.New applications for membership 6.Correspondence 7.Committee reports 8.Old business 9.New business 10.From the floor(good of the
organization) 11.Adjournment
ARTICLE
XII – DISPOSITION OF PROPERTY In the
event this organization shall cease to exist, all remaining property of the club
shall be sold, debts paid, and any balance shall be distributed to a non-profit
organization designated by a majority of the club members.
